Use Both Landscape and Portrait Views in the Same PPT Presentation

Typically, a PowerPoint presentation is set up in the landscape mode, but you may want to change just one or two slides to portrait layout. However, in PowerPoint, when you change from portrait to landscape — ALL the slides are reshaped. Only one of these modes may be used in one presentation. Good news though, there is a secret workaround that lets you create what looks like one presentation with both slide types, but it is actually two presentations linked together!

First, create two separate presentations. One will contain all of the slides in landscape view — and the other will have all of the portrait slides. What you will essentially be doing is putting “links” from the primary presentation to slides in the secondary one. Your audience won’t know the difference!

When you have your slides ready in both presentations, you will need to “link” them. You can go back and forth from one file to the other by creating action links in the documents.

Use Both Landscape and Portrait Views in the Same PPT Presentation1. At the end of the slide in your first presentation, you need to create a place where you can “click on” or “mouse over” that is a trigger to go to a slide in your Portrait file. You can: type a word on the page like “next slide”, add an image, or an object. These are the items that you will add a hyperlink in to jump to the other presentation.

2. Select that text, image, or object with your mouse … and on the Insert tab … in the Links section, click on Action.

3. The Action Settings box bill open. You can either choose the Mouse Click tab if you want to be able to click on the trigger item to jump to the next slide, or the Mouse Over tab if you simply want to slide your mouse over the trigger point to move to the next slide. On either tab, check the Hyperlink to option. Then use the drop down menu to find your other presentation.

4. A Hyperlink to Slide window will open so that you can choose the slide you would like to jump to in the other presentation. Click OK … and OK again … to complete the linking.

Now when you run your presentation and you get to the slide with the “trigger link” to jump to the other presentation, click on the link (or mouse over it), and you will be taken to the other presentation seamlessly.

To jump back to the first (Landscape) presentation from the second (Portrait) one, follow the same steps in creating a link in your slide, by starting with Step 1 above and completing each step.

You can use this method to “jump” back and forth multiple times in your presentation by creating links from one to the other so that you can interweave landscape and portrait slide views.

If you have 2003 and earlier versions, you can still use this method. You will find the Action Settings (in Step 2 above) under Slide Show in the menu. Follow the remaining steps.